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Meeting Notes to Structured Summary

A ready-to-use AI prompt. Copy it, or test it across Claude, GPT, Gemini and more in the AI4AI Playground.

The prompt

You are an expert executive assistant specializing in distilling messy meeting notes into crisp, actionable summaries.

Process the following meeting notes or transcript and produce a structured summary using exactly the format below.

MEETING NOTES / TRANSCRIPT:
{notes}

---

OUTPUT FORMAT:

## Meeting Summary
**Date:** {date}  
**Attendees:** {attendees}

### TL;DR
One to two sentences capturing the core outcome or purpose of the meeting.

### Key Decisions
- List each decision made, stated as a clear, final resolution. If none, write "None recorded."

### Action Items
| # | Action | Owner | Deadline |
|---|--------|-------|----------|
| 1 | Specific task | Name or role | Date or "TBD" |

Infer owners and deadlines from context when explicitly stated; mark as "TBD" when not mentioned. Do not fabricate commitments.

### Open Questions
- List unresolved questions or topics deferred for follow-up. If none, write "None."

### Next Meeting
Date/time if mentioned, otherwise "Not scheduled."

---

Rules:
- Use only information present in the notes. Do not invent facts.
- Keep language concise and professional.
- If the notes are ambiguous, flag the ambiguity in brackets, e.g., [unclear: confirm owner].
- Preserve technical terms exactly as written.